Provides data entry support for key health and safety initiatives including data collection and reporting through required HSE systems, maintaining records for occupational health and safety training and coordinating and assisting in meeting preparations.
Key Responsibilities:
Maintains local health and safety policies and procedural documentation. Maintains local regulatory health and safety requirement documentation. Maintains confidentiality and appropriate recordkeeping standards in line with corporate data protection and retention requirements. Builds an understanding of HSE culture. Stops work and immediately reports any major injury hazards. Supports the reporting of any work-related injury, illness, incident through enterprise incident management system. Communicates effectively to create safety awareness. Tracks and reports required monthly metrics to the enterprise incident management system. Maintains site health and safety training content documentation. Coordinates and assists in delivery of health and safety training programs. Facilitates health and safety inspection and audit programs. Maintains training records and assist in trends analysis. Provides appropriate data reports as requested and assist in trends analysis. Facilitates health, safety and wellness initiatives. Participates in local employee engagement initiatives to drive an interdependent culture. Follows all applicable standard work, process documentation and quality procedures. Raises issues to minimize cost and quality exposures. Performs quality checks. Identifies and controls non-conforming material. Communicates effectively with the assigned team and with all support teams. Completes training and personal development in line with business requirements. Participates actively in ways to improve quality, safety, process, material flow, and employee development.
Competencies:
Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
Builds networks - Effectively building formal and informal relationship networks inside and outside the organization.
Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
Courage - Stepping up to address difficult issues, saying what needs to be said.
Decision quality - Making good and timely decisions that keep the organization moving forward.
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Demonstrates self-awareness - Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.
Ensures accountability - Holding self and others accountable to meet commitments.
Situational adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations.
Ergonomic Fundamentals - Understands ergonomic concepts by applying Cummins ergonomic standards, guidelines, controls and tools to reduce ergonomic risk to employees while at work.
Health and Safety Fundamentals - Champions and models proactive health and safety behaviors by identifying, reporting and participating in actions to improve health and safety in order to build an interdependent culture and contribute to an injury-free workplace.
Health, Safety and Environment Management Systems - Interprets and applies international standards through practical application within the operating environment to achieve and maintain an effective management system and external certification.
Work Related Injury and Illness Management - Communicates and documents work related injuries or illnesses through application of Cummins reporting guidelines and relevant regulations to classify and manage the event and its consequences as well as achieve regulatory compliance; cares for the affected employees by facilitating clinical treatment practices and applying case management processes to restore the employee to his/her normal condition.
Values differences - Recognizing the value that different perspectives and cultures bring to an organization.
Education, Licenses, Certifications:
High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.
A two year University degree in Industrial Safety or related field preferred.
Experience:
Minimal or no work experience required.
Work responsibility
Working in all 3 shifts as per schedule decided by the Medical Officer. The female medical assistants will work only in first, general & second shift. The female medical assistants are not allowed to work after 10pm as per Cummins norms.
He / She must report on duty 15 minutes prior to starting of his / her shift.
Not to leave the HCC before end of shift.
Not to leave the HCC unattended at any time of the shift.
The HCC should never be unmanned.
The MA should give the proper over to the next MA before leaving the HCC.
Take prior approval from the Medical officer in case of any leave or change in schedule. The medical assistants should follow the protocol for leave approval before proceeding with the planned leave.
Work location would change as per the rotation.
MA to maintain the hygiene & good housekeeping of the HCC with the help of Facility staff.
Medical Treatment:
To provide first aid medical treatment to any employee who is in need of it.
To provide the primary line of treatment to the employees attending the OPD.
When in doubt /if the employee insists should refer the employee to the Medical Officer.
To record and report any First aid case or major injury case to the Medical officer immediately after providing primary line of treatment.
To assist Medical officer as and when required to conduct medical examinations or any kind of medical treatment.
The MA cannot issue the medical prescription to the employee.
MA to accompany the employee to the hospital in the ambulance if needed.
Follow up with the employee telephonically/ personally if the employee is not well/hospitalized/employment injury cases etc.
MA to do hospital visits (in case of hospitalization for medical illness/employment injury.) /home visits (when required for the cases of long leave on medical grounds)
Assist in implementing the Health & wellness initiative.
Administrative:
To assist Medical officer in proper functioning of Health care centre in respect to record keeping (11 records), stock maintenance or any other work related to HCC.
OPD analysis- Disease wise/Age wise/Gender wise.
Conduct the mandatory & non mandatory health check-up.
All mandatory health check-up.
o 18 A medical check-up.
o 7 A- Hazardous area employee medical check-up.
Health Care Centre – Cummins India Ltd- Working instructions for the Medical Assistant
o Audiometry for employees working in high noise area.
o Ophthalmic check-up for Quality control employees.
o Medical check-ups for Forklift/Boon/Stacker/Crane& Hoist operators.
o Canteen/Food handlers’ medical check-up.
o Company drivers’ medical check-ups.
o Crèche staff medical check-ups
o Risk assessment of the pregnant employees working in the shop floor.
Non mandatory health check-ups.
o HRA & Biometrics for all employees.
o 40 + health check-up.
o Annual health check-up.
Arrange for the mandatory medical training.
Weekly check-up of the first aid boxes & refilling them.
Weekly check of the Oxygen cylinder (Keep the record of pressure) /suction machine/visit bag in the HCC.
Refilling the O2 cylinder in time.
Weekly checking the medical equipment in HCC- MA to do & MO to supervise the work done.
Keep the record of the same.
Medical help of CR activities.
Helping for arranging for Blood donation camp.
Monthly check up of the ANC employees/awareness sessions for them/distribute the information leaflets to them/Risk assessment of the ANC employees working on shop floor/Follow up till 3 months post-delivery/ maintain records of each ANC & PNC.
Medical cover for the sports activity.
Maintain the record of the lab report of drinking water/milk & food- take the Counter sign of the MO on the reports.
Maintain the medicine stock update.
Weekly canteen visit. Submit the report to the MO.
Quarterly visit to the kitchen. Submit the report to the MO.
Weekly check-up of the ambulance. Maintain the records of the medicine stock/check the medical equipment/usage of the ambulance/details of the ambulance driver as per the shifts.
Weekly check the AEDs in the premises. Keep the record of the AMC/expiry of the battery, pads, disposables etc. /Details of the AED trained employees.
Dispose off the biomedical waste generated in the HCC.
To maintain a record of all documents and update the status to the medical officer on periodic basis.
Shop floor visits & its findings.
To maintain record of all OPD, First aid and major injury cases and all the relevant medical records (11 records) as per Cummins norms.
· Keep the records of:
o Medical check-ups for Forklift/Boon/Stacker/Crane& Hoist operators.
o Canteen/Food handlers’ medical check-up.
o Company drivers’ medical check-ups.
o Crèche staff medical check-ups
Health Care Centre – Cummins India Ltd- Working instructions for the Medical Assistant
o 18-A Medical check up
o Hazardous area employee medical checkup-7A.
o Ophthalmic check-up for quality control employees.
o Audiometry for employees working in High noise area.
o Biomedical waste disposal.
o Annual health check-up register
o Weekly check-up of the first aid boxes/AED/ ambulances/medical equipment/ visit bag etc.
o Canteen visit for daily hygienic check register
o Ambulance O2 , medicine check list
o First Aid Training file
o A E D Training file
o Employee sick leave joining back with medical fitness certificate record file.
o Health policy file.
o Quotation file
o Inventory file – medical centre (all items / instrument held & used by Medical centre).
o First aid items issue register
o Medicine stock.
o Canteen visits/Kitchen visits.
o OPD records.
o Sickness records.
o Birth & Beyond.
o Expat health.
o Leadership visit to HCC.
o Hospitalization details- days of hospitalization/reason for hospitalization/follow up till joining back on duties.
o Employment injury fitness document file.
o Records of employment injuries-Nature of injury/treatment taken/injury form.
o Records of the medical absenteeism.
o Man hours lost.
o Hospital referral to the employee & the reason for it.
o Mandatory trainings conducted.
o Shop floor visits & findings.
o Mock drills conducted.
o Travel kit issued.
Display the health information on the notice board.
Quarterly presentation of the illness trends at your location.
Arrange for the Mock drills at your location.
Conduct mandatory training like first aid/ AED/personal hygiene for food handlers.
Hostel visits & its findings.
Attend the India Medical council meeting.
Preparation for the Audit.
To help the medical officer in implementation of Medical Benefit Scheme.
Hospital payments.
To observe medical ethics.
To follow all rules and regulations as per Cummins Inc. policies.
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