Events Operations Specialist

About SpotDraft

SpotDraft is on a mission to help legal and business teams move faster, together. Our AI-powered contracting platform is redefining how companies manage contracts, and our story deserves to be told in creative, human, and memorable ways.

We are looking for an organized, detail-oriented Event Operations Specialist to own the coordination and operational execution of SpotDraft's events. This is an inside role focused on planning, systems, and seamless delivery — you'll ensure every event, virtual or on-site, runs smoothly from the first logistics checklist to the final wrap-up.

What You'll Do

• Own end-to-end operational coordination for virtual and on-site events, including scheduling, run-of-show planning, and vendor and venue coordination.

• Manage platform setup and technical logistics for virtual events (Zoom, Hopin, Airmeet, Goldcast, or similar), ensuring smooth execution from setup through live delivery.

• Coordinate logistics planning for on-site events — venue requirements, shipping, vendor timelines, and day-of operational checklists — working closely with on-ground teams and partners.

• Maintain and manage the events calendar, tracking timelines, deliverables, and dependencies across all planned events.

• Coordinate swag and promotional inventory, ensuring accurate stock, timely procurement, and on-time delivery to event locations.

• Maintain accurate budgeting and expense documentation for all events.

• Serve as the operational point of contact for internal stakeholders and external vendors, ensuring clear communication and timely issue resolution.

• Build and maintain SOPs and checklists to standardize event operations and improve efficiency over time.