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Summary:
Join our dynamic team as a Workplace Experience Specialist I and play a key role in creating a seamless, vibrant workplace. You'll manage day-to-day operations at our office space, coordinate office needs, support team travel, and oversee office setups and logistics. If you're proactive, organized, and passionate about supporting a thriving team, this is the perfect opportunity for you!
Shift: Comfortable to work in Night shift - 5 PM IST to 2 AM IST / 7 PM IST to 4 AM IST
What You'll Do:
Workplace & Facilities Operations
Assist in managing the managed space and act as a support point of contact (POC) for night shift operations in Chennai, remotely to the Bangalore/Global offices and the service providers
Undertake any other responsibilities assigned by the Line Manager or other authorized personnel.
Coordinate with building management, facilities, housekeeping, security, maintenance, employee transportation, and other service providers to ensure smooth workplace operations, while promptly reporting, tracking, and following up on maintenance issues, breakdowns, and service requests.
Support office setup, relocations, seating changes, workspace modifications, and other workplace projects, while assisting employees with meeting arrangements and coordinating required AV equipment and office facilities.
Provide coordination support for HR interviews, onboarding activities, and other HR-related requirements.
Employee Transportation & Travel & Logistics Support
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Work independently during night shifts, proactively address operational issues and emergencies, and coordinate closely with employees and vendors to ensure smooth and uninterrupted workplace operations.
Manage employee transportation, including cab scheduling, routing, vendor coordination, trip monitoring, and employee support using transportation management software, while ensuring compliance, safety, and security remain the highest priority.
Support travel arrangements for team members, including local, domestic, and international travel bookings, as required.
Coordinate airport pick-ups and drop-offs and other local transportation requirements.
Food & Beverage Services
Coordinate daily food, beverage, pantry, tea, and coffee services while maintaining adequate stock and inventory levels.
Coordinate with vendors to ensure timely service, quality, hygiene, cleanliness, and prompt resolution of any service-related concerns.
Employee Access & ID Card Management
Manage employee ID and access card issuance, activation, replacement, distribution, deactivation, and record maintenance.
Coordinate with HR, IT, Security, and building management to support onboarding, temporary access, and timely resolution of access-related issues.
Courier, Visitor & Reception Support
Manage visitor, contractor, vendor, VIP, and leadership access, including registration, temporary access, and coordination with security/reception teams.
Coordinate incoming/outgoing couriers and deliveries, ensuring proper receipt, distribution, and accurate record-keeping. Maintain workplace records, trackers, checklists, reports, and support day-to-day administrative activities.
Safety, Security & Compliance
Support workplace safety, security, and compliance by coordinating access control, visitor management, incidents, hazards, and emergency situations.
Support night-shift employees in case of illness or health-related concerns and coordinate transportation to nearby hospitals or medical facilities for immediate medical assistance when required.
Event & Meeting Coordination
Coordinate people experience team requirements for meetings and events, ranging from small internal meetings to large-scale events such as Family Day, festival celebrations, offsite training programs, business meetings, and external employee events.
Support in venue setup, logistics, vendors, catering, AV requirements, transportation, and on-site coordination to ensure smooth and successful event execution.
What You Bring:
3-5 years of work experience in Facilities & Office Administrative roles.
Comfortable in working in night shift and also adaptable for change as per business requirements
Proficient in English is must; knowledge of Tamil regional language is must, any additional language will be a great p;us
Basic skills, including proficiency in Word and Excel
Willingness to learn and adapt quickly to new tasks and feedback.
Comfort in drafting professional emails.
Willingness to travel to Bangalore and other locations as required based on business needs.
Basic experience in Transport and Office Administration.
Ability to handle multiple tasks efficiently with a methodical approach
LI-VG3
LI-Hybrid
About us:
ZoomInfo (NASDAQ: GTM) is the Go-To-Market Intelligence Platform that empowers businesses to grow faster with AI-ready insights, trusted data, and advanced automation. Its solutions provide more than 35,000 companies worldwide with a complete view of their customers, making every seller their best seller.
ZoomInfo is committed to protecting your privacy when you apply for jobs with us. Please review our Job Applicant Privacy Notice for more details on how we handle your personal information.
ZoomInfo may use a software-based assessment as part of the recruitment process. More information about this tool, including the results of the most recent bias audit, is available here.
ZoomInfo is proud to be an equal opportunity employer, hiring based on qualifications, merit, and business needs, and does not discriminate based on protected status. We welcome all applicants and are committed to providing equal employment opportunities regardless of sex, race, age, color, national origin, sexual orientation, gender identity, marital status, disability status, religion, protected military or veteran status, medical condition, or any other characteristic protected by applicable law. We also consider qualified candidates with criminal histories in accordance with legal requirements.
For Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. ZoomInfo does not administer lie detector tests to applicants in any location.
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