Site Administrative Assistant

We are looking for a customer-obsessed, self-driven professional to join us as an Admin Assistant, providing comprehensive administrative support to Site Operations in Pune. This role offers a unique opportunity to work closely with the Leadership Team, navigate dynamic challenges, and advance your professional career in a fast-paced operational environment. The Site Admin Assistant serves as the backbone of day-to-day site operations — coordinating facilities management, managing vendor relationships, maintaining accurate records, supporting employee engagement events, and ensuring a safe, organized, and efficient workplace experience for all employees.

Key job responsibilities

• Organizing, budgeting and expense management for site events and team activities
• Support onboarding activities and workspace allocation.
• Calendar and schedule management skills with the ability to de/re-prioritize events based on business needs
• Co-ordinating travel related tasks for leadership (domestic and international) — including flight, cabs and hotel booking
• Collaborate and close loop issues with real estate, security, facilities and transport vendors etc. for site related activities
• Single point of contact for all Site events.
• Driving employee morale related initiatives

Basic Requirements

• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook
• Proficiency in verbal and written communication with a collaborative, team-centric approach
• Strong organizational and multitasking abilities.
• Ability to work independently and manage priorities.
• Customer-focused mindset with attention to detail.
• Integrity and discretion in handling confidential information
• Attention to detail across all tasks and communications
• Experience in supporting site administration in a fast-paced environment
• Experience in organizing, budgeting and expense management for site events and team activities
• Experience in coordinating meetings and off-sites across multiple time zones and geographies

Basic qualifications

• Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays