Senior Executive - Administration - Container Freight Station - Redhills

Administration

- Oversee daily administrative operations across the BU.

- Ensure all vehicle arrangements (intra-BU & external) are made as per operational needs.

- Oversee smooth functioning of canteen operations and paramedic services.

- Implement and monitor housekeeping plans and drive 5S culture within the facility.

- Administer company canteens to ensure hygiene, food quality, and housekeeping standards; conduct canteen committee meetings and maintain minutes.

- Ensure all vehicles within the facility possess valid RTO licenses, permits, and statutory clearances.

- Manage gardening, general administration, and contractor performance

Procurement, Vendor Management & Administration Controls

- Ensure timely renewal of all administration-related contracts in alignment with the Procurement Policy and defined timelines.

- Conduct Vendor Evaluation every six months for both existing and new vendors, ensuring compliance with vendor performance standards.

- Ensure timely processing and payment of vendor and contractor invoices, supported with GRN and as per terms in the contract agreement.

- Ensure Purchase Requisitions (PR) / Purchase Orders (PO) are released in Oracle within the defined SLA and maintain proper documentation/records.

- Prepare and submit Monthly MIS for all administration-related activities to internal stakeholders, including: Monthly spend reports, Provisions, Contract status & Consumption reports

- Manage CLMS (Contract Labour Management System) effectively, ensuring up-to-date contractor compliance data and reporting.

- Drive reduction of petty cash purchases and increase procurement through the PO process, ensuring transparency and audit readiness.

CAPEX & OPEX Budgeting

- Coordinate, plan, and execute the preparation of annual OPEX and CAPEX budgets for the Administration function.

- Ensure timely utilization of OPEX/CAPEX budget with adherence to internal controls and approvals.