We are looking for an experienced Manager – Administration to support in the planning and execution of site events initiatives, leadership visits, and site-wide experiences that foster a vibrant, inclusive, and high-performing workplace culture.
Key Responsibilities
Support and coordinate day-to-day site administration activities to ensure a seamless workplace experience.
Ability to thrive in a fast-paced environment and manage multiple priorities simultaneously.
A proactive, solution-oriented mindset with attention to detail.
Partner with various support functions for smooth site event operations.
Support end-to-end event logistics, vendor partnerships, stakeholder coordination, and contingency planning.
Coordinate with internal stakeholders, external agencies, vendors, and facilities teams to ensure flawless site events initiatives.
Develop event timelines, trackers, risk mitigation plans, and post-event reports.
Support on procurement activities including PO creation, invoice processing, and expense tracking.
Manage relationships with event agencies, caterers, logistics partners, and other vendors while ensuring cost optimisation and service excellence.
Maintain annual event calendars, dashboards, trackers, and administration reports.
Contribute to the development and execution of an annual site events roadmap aligned with organisational objectives and site priorities.
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Identify new ideas, operational improvements, and best practices that strengthen workplace experiences.
Prepare presentations, reports, and communication materials for leadership reviews.
Maintain and enhance SharePoint sites, internal portals, and documentation repositories.
Establish scalable event management processes, tools, templates, and governance mechanisms to support long-term programme success.
Effectively manage multiple projects and priorities while ensuring high-quality execution and stakeholder satisfaction.
Demonstrate strong communication, influencing, negotiation, and relationship-management skills when working across diverse stakeholder groups.
Preferred Qualifications
Bachelor's degree in Business Administration, or a related field.
7+ years of experience in Corporate Administration, Events, or a related function.
2+ years of experience working within a large, matrixed organisation.
Strong presentation, communication, and project management skills.
Proficiency in Microsoft Office applications, SharePoint, collaboration tools, and data reporting.
Minimum Qualifications:
Bachelor's degree and 5+ years of Office Administration or related work experience.
OR
Associate's degree and 7+ years of Office Administration or related work experience.
OR
High School Diploma or equivalent and 9+ years of Office Administration or related work experience.
*Completed advanced degrees in a relevant field may be substituted for up to two years (Master’s = one year, Doctorate = two years) of work experience.
Applicants: Qualcomm is an equal opportunity employer. If you are an individual with a disability and need an accommodation during the application/hiring process, rest assured that Qualcomm is committed to providing an accessible process. You may e-mail disability-accomodations@qualcomm.com or call Qualcomm's toll-free number found here. Upon request, Qualcomm will provide reasonable accommodations to support individuals with disabilities to be able participate in the hiring process. Qualcomm is also committed to making our workplace accessible for individuals with disabilities. (Keep in mind that this email address is used to provide reasonable accommodations for individuals with disabilities. We will not respond here to requests for updates on applications or resume inquiries).
Qualcomm expects its employees to abide by all applicable policies and procedures, including but not limited to security and other requirements regarding protection of Company confidential information and other confidential and/or proprietary information, to the extent those requirements are permissible under applicable law.
To all Staffing and Recruiting Agencies: Our Careers Site is only for individuals seeking a job at Qualcomm. Staffing and recruiting agencies and individuals being represented by an agency are not authorized to use this site or to submit profiles, applications or resumes, and any such submissions will be considered unsolicited. Qualcomm does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to our jobs alias, Qualcomm employees or any other company location. Qualcomm is not responsible for any fees related to unsolicited resumes/applications.
If you would like more information about this role, please contact Qualcomm Careers.
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