Executive Assistant

Job Requirements

At Quest Global, it’s not just what we do but how and why we do it that makes us different. With over 25 years as an engineering services provider, we believe in the power of doing things differently to make the impossible possible. Our people are driven by the desire to make the world a better place—to make a positive difference that contributes to a brighter future. We bring together technologies and industries, alongside the contributions of diverse individuals who are empowered by an intentional workplace culture, to solve problems better and faster.

Scope:

• The Executive Assistant will provide comprehensive administrative and operational support to senior leadership, ensuring seamless management of schedules, meetings, travel, and business communications. The role also involves vendor coordination, MIS reporting, and stakeholder management, requiring strong organizational skills, proficiency in MS Excel, and the ability to effectively manage multiple priorities in a fast-paced environment while maintaining a high level of professionalism and confidentiality.

Key Responsibilities:

• Manage executive calendars, schedule meetings, coordinate travel arrangements, and ensure smooth day-to-day administrative support.

• Handle domestic and international travel bookings, including flights, accommodation, transportation, and itinerary planning.

• Prepare meeting agendas, maintain action trackers, handle correspondence, and support leadership in managing priorities effectively.

• Coordinate with vendors for onboarding, documentation, contract management, invoice processing, and service delivery follow-ups.

• Build strong vendor relationships while ensuring timely issue resolution, compliance, and operational efficiency.

• ·Create and maintain MIS reports, dashboards, trackers, and business presentations using advanced Excel functions.