Execution Analyst, SES Creation/SES Rel/Price Line Verification

Entity:

Finance

Job Family Group:

Procurement & Supply Chain Management Group

OVERVIEW:

We are a global energy business involved in every aspect of the energy system. We are working towards delivering light, heat, and mobility to millions of people every day. We are one of the very few companies equipped to address some of the big sophisticated challenges that matter for the future. We have a real contribution to make to the world's ambition of a low-carbon future. Join us and be part of what we can accomplish together. You can participate in our new ambition to become a net zero company by 2050 or sooner and help the world get to net zero.

Would you like to discover how our diverse, hardworking people are owning the way in making energy cleaner and better – and how you can play your part in our special team?

Key Accountabilities and Challenges:

Accountable for accurate and timely transactional input validation and data entry from an invoice or service receiving document, such as a field ticket or timesheet, into an online Service Entry Sheet (SES) document in BP’s SAP ERP Backbone solution. Once accepted by BP, the SES provides confirmation of the services that have been performed by a supplier. The Service Entry Sheet Releaser verifies the acceptability of an SES thoroughly and then forwards it to the responsible business User for acceptance. Under certain process guidelines, the Service Entry Sheet Releaser may accept (release) the SES on the responsible user’s behalf.

Basic activities involved in an SES includes- o Validate the invoice against supporting documentation, e.g., field tickets, timesheets, etc, and create entry into SAP per defined process. o Validate BP Purchase Order or Contract line items and record each service as an SES line item. o Validate and record quantities of each service received for each SES line item. o Reject invoice in case of clear discrepancy with accurate business reasoning. o Release the SES in the workflow for acceptance by BP. o Ensure daily transactional processing targets and KPI are met. o Timely exception resolution and customer concern as per the process guidelines. o If exceptions are found, clearly document reasons and refer them to the appropriate responsible party, e.g., PO Buyer and Accounts Payable team for resolution. o Applies standard agreements and aligns with established purchase-to-pay processes. o Validate the invoices received from suppliers against the backup documentation provided, ensure appropriate authorizations (signatures, e-mails) exist on the backup documentation. o Identify and log materials/services/personnel on the invoice that do not have adequate or no backup documentation. o Based on established business rules for certain businesses, perform the SES release on invoices which match established criteria. o Work closely with the business collaborators to make the business users approves the SES and follow-up in case of delays in securing approval.