Design Coordination Assistant

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Design Coordination Assistant

Support the design coordination team in managing design documentation, drawings, specifications, and technical submittals across all project phases. Assist in organizing, tracking, and distributing design deliverables among architects, engineers, consultants, and project stakeholders to ensure timely information flow and version control.

Maintain comprehensive design document management systems, including filing structures, drawing logs, RFI registers, and submittal tracking databases. Ensure all design documents are properly cataloged, current revisions are accessible, and historical records are archived systematically.

Coordinate design review meetings by preparing agendas, distributing materials, documenting meeting minutes, and tracking action items through resolution. Follow up with design team members on outstanding deliverables, comments, and approvals to maintain project schedule adherence.

Assist in clash detection coordination by compiling discipline-specific models, logging identified conflicts, and tracking resolution status across architectural, structural, and MEP systems. Support BIM coordination efforts and facilitate communication between design disciplines.

Review design submittals for completeness and compliance with project standards before routing for technical review and approval. Flag missing information, inconsistencies, or deviations from specifications to appropriate team members.

Prepare design coordination reports, status dashboards, and progress summaries for project leadership. Monitor design milestones and deadlines, providing early alerts on potential delays or bottlenecks.

Requires strong organizational skills, proficiency in document management systems, basic understanding of construction drawings and specifications, and excellent communication abilities. Familiarity with BIM software (Revit, Navisworks) and CAD platforms beneficial.