Administrative Associate - GPR

The Administrative Associate provides comprehensive administrative, operational, and business support to leaders, teams, and departments by coordinating schedules, managing data and documentation, supporting vendor and workforce administration processes, and ensuring efficient execution of daily business activities. The role supports reporting, financial coordination, event management, workforce tracking, and process improvement initiatives while maintaining accuracy, confidentiality, and strong stakeholder relationships.

Key Responsibilities

Administrative & Executive Support

• Provide day-to-day administrative support to assigned leaders, departments, and cross-functional teams.

• Manage calendars, schedules, meetings, conference calls, and visitor coordination.

• Coordinate leadership reviews, team meetings, skip-level sessions, people forums, and organizational events.

• Prepare correspondence, presentations, reports, and other business documentation.

Data Management & Reporting

• Gather, compile, verify, and maintain accurate business data in reports, spreadsheets, databases, and tracking tools.

• Generate routine and ad-hoc reports to support business decision-making.

• Maintain workforce, hiring, and resource trackers, ensuring data accuracy and timely updates.

• Support headcount tracking, forecasting, and reporting activities.

Vendor, Procurement & Financial Administration

• Support vendor management activities, including documentation, payment processing, and invoice tracking.