Citi is looking for a Senior Executive Assistant to provide dedicated, high-caliber administrative support to the Head of Securities Finance within the Investor Services division — a business that helps clients meet liquidity and investment needs, manage regulatory margin, and generate revenue through securities lending. In this role, you will be the operational backbone of a senior leadership team, ensuring seamless day-to-day execution across scheduling, communications, travel, and departmental administration. Your ability to manage competing priorities with precision and professionalism will have a direct impact on the effectiveness of one of Citi's leading institutional businesses.
Responsibilities
- Manage the end-to-end calendar of the Head of Securities Finance, Investor Services, coordinating appointments, meetings, receptions, and conference calls at the executive level.
- Coordinate all travel logistics for senior leadership, including booking arrangements and preparing detailed itineraries and agendas.
- Process, reconcile, and track expense submissions through the travel and entertainment expense system, ensuring timely and accurate reporting.
- Prepare, review, and distribute correspondence and briefing materials to support senior leadership ahead of key engagements.
- Manage supply orders and vendor invoices through the procurement system, maintaining efficient administrative operations across the department.
- Support ad-hoc projects and reporting requests, adapting quickly to shifting priorities and delivering reliable output under time pressure.
Required Qualifications & Skills
- Demonstrated experience in office administration within a large-scale, complex organization, with the ability to support senior leadership effectively.
- Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook, with the ability to produce polished documents and presentations independently.
- Clear and concise written and verbal communication skills, with the confidence to liaise professionally across all levels of an organization.
- Ability to quickly learn and navigate new systems and processes, adapting to changing tools and workflows with minimal ramp-up time.
- Self-motivated and highly detail-oriented, with a consistent ability to manage multiple priorities accurately and meet deadlines without close supervision.
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- Sound judgement when handling sensitive information, with an understanding of the importance of confidentiality, compliance, and professional conduct in a regulated environment.
- Bachelor's degree or equivalent professional experience.
Beneficial Skills & Qualifications
- Prior experience supporting senior executives within financial services, banking, Markets or a similarly regulated industry.
- Familiarity with procurement or expense management platforms, such as travel and entertainment systems or procure-to-pay tools.
What We Offer
Joining Citi's Securities Finance team means working at the canter of a globally significant business, collaborating with experienced professionals across Investor Services, and building a career within one of the world's leading financial institutions. We invest in our people and offer an environment where performance, collaboration, and professional development go hand in hand.
- A hybrid working model with 3 days in the office and 2 days working remotely, giving you flexibility while keeping you connected to your team.
- Direct exposure to senior leadership within a high-profile division, broadening your professional network and deepening your understanding of global financial markets.
- Access to learning and development programs that support your growth and help you build skills relevant to a long-term career in financial services.
- Wellbeing and financial support resources designed to help you maintain a healthy work-life balance and plan for your future.
- A collaborative, performance-driven team culture where your contribution to the smooth running of a senior leadership function is recognized and valued.
Apply today to bring your administrative expertise to a senior executive support role at the heart of Citi's Investor Services business.
Business Strategy, Management & Administration ------------------------------------------------------
Job Family:
Administrative Support ------------------------------------------------------
Time Type:
Full time ------------------------------------------------------
Primary Location:
New York New York United States ------------------------------------------------------
Primary Location Full Time Salary Range:
$91,690.00 - $119,610.00
In addition to salary, Citi’s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.
We use automated processing, including artificial intelligence, for our legitimate business interests (or our reasonable and appropriate business purposes) to identify and align the candidate's skills and abilities with a specific job opening. Additionally, if you so choose, or consent, we can match your skills and abilities to other suitable roles at Citi.
Importantly, all our hiring processes and decisions, including determining your suitability for a role, are conducted, checked, and decided by individuals. Our automated processing and AI do not involve relying on automatic or autonomous decision-making. Please refer to any Jurisdictional Considerations, with specific provisions for your country (where relevant) for further details.
Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.
View Citi’s EEO Policy Statement and the Know Your Rights poster.
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