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We currently have the following opportunity available - please contact us for more details!
The Project Administrator will understand Elekta’s products and technologies, as well as Elekta’s internal policies to ensure that Elekta projects are fulfilled in a timely manner and confirm to all required parameters.
This is a Hybrid Role in Atlanta, GA
Responsibilities –
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Review contract requirements to ensure accuracy and completeness of the order booking process
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Complete order booking process, which will drive customer orders to the ERP system against relevant Product Supply Centers.
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Communication with the Project Management Team will help ensure dates are aligned with the Project Schedule.
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Ensure all shipment dates, including shipment transit times, are aligned with the customer orders to meet delivery dates as indicated in the Project Schedule.
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Ensure all contractually required Third Party items are purchased to meet forecasted installation date by evaluating the current vendor lead times.
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Tracking of all shipments to ensure consolidation at regionally supported warehouses is complete to support project delivery timeline.
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Communication with the Project Management Team to inform of any shipment and or delivery risks that are being tracked by the Team.
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Ensure all customer invoices are generated in a timely manner in accordance with the contractual payment terms and project schedule.
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Update and maintain project data requirements within the ERP system.
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Action internal activities related to projects from initiation to closure.
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Processes contract amendments in a timely manner after approval and execution.
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Work closely with Regional Logistics Companies to ensure delivery from storage to site is completed on time as per logistics booking.
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Process product returns to Product Supply Center and Spares Warehouses as needed.
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Represent department at weekly project planning meetings, such as production scheduling with Product Supply Centers
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Other duties as assigned or requested.
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Incorporate Elekta values into all department functions and responsibilities
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Relevant Knowledge, skills and competencies - (For the role, specify the following: - educational background and knowledge, - details of relevant experience, - skills required for the role, - key performance competencies that are required)
Skills Required --
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Effective written and verbal communication skills, strong ability to multi-task and attention to detail.
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Ability to work in a rapidly changing environment without direct supervision and across multiple levels of the organization.
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Ability to work both independently and as part of the team.
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College Degree in Business or equivalent work experience
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Strong organizational, planning, time, and task management skills.
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Logistics knowledge plus but not required.
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Root Cause Analysis skills
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Ability to collect, organize and analyze complex data, summarize findings, develop conclusions and recommendations from appropriate data sources.
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Understand basic finance and accounting concepts and terminology
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Strong PC skills in Word, Excel, and Power Point.
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Position requires overnight travel for less than 5% of the time.
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