Department: HC-RD-OL GCD Executive Assistant Pool Recruiter: Beverly Dellisola
This information is for internals only. Please do not share outside of the organization.
Your Role:
As an Administrative Assistant within the Global Clinical Development team, you will work closely with administrative colleagues across multiple international sites to provide proactive, comprehensive support to the Head of Clinical Development Immunology and the broader team across the US and EU.
You will manage day-to-day operations, including calendar management, travel arrangements, contract creation, invoice processing, and coordinating meetings (virtual and on-site), while also supporting cross-border coordination and ensuring smooth global operations.
Responsibilities:
Collaborate closely with administrative professionals across regions within Global Clinical Development to drive consistency and operational excellence
Promote transparency and adherence to internal processes for smooth workflows among assistants
Manage and coordinate complex executive calendars, prioritizing strategic objectives and resolving conflicts
Act as a trusted partner and gatekeeper to the Head of Clinical Development Immunology, upholding professionalism and confidentiality
Anticipate needs and proactively address gaps to ensure seamless daily operations
Coordinate domestic and international travel with detailed itineraries and real-time adjustments
Oversee expense reporting, invoicing, budget tracking, and administrative financial activities per policies
Don't want to miss the next one?
Subscribe to daily email alerts for roles matching your interests.
Plan and execute internal/external meetings (leadership events, offsites, governance forums) with organized agendas and follow-ups
Maintain organized, compliant records for documents, contracts, and correspondence
Support onboarding of new team members, including logistics, systems access, and stakeholder connections
Top of Form
Minimum Qualifications:
High School diploma or GED and 5+ years of administrative assistant experience
Preferred Qualifications:
Demonstrated experience supporting international teams and stakeholders across multiple regions (US and EU), with a track record of coordinating globally dispersed activities
Experience supporting executives in a global, cross-border environment
Familiarity with international travel coordination, including visa processes and requirements
Strong interpersonal skills with a collaborative approach
Exemplary organizational, planning, and time-management abilities
Excellent verbal and written communication skills
Proficiency in Microsoft Office (Excel, Word, PowerPoint); familiarity with Outlook, Teams, and related tools
Ability to multitask, prioritize daily workload, and handle sensitive, compliance-related information with discretion and confidentiality
Poised, composed, positive, and solution focused
Pay Range for this position: $35.00 - $53.00/hour
The offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses. Benefits offered by the Company include health insurance, paid time off (PTO), retirement contributions, and other perquisites. For more information click here.
The Company is an Equal Employment Opportunity employer. No employee or applicant for employment will be discriminated against on the basis of race, color, religion, age, sex, sexual orientation, national origin, ancestry, disability, military or veteran status, genetic information, gender identity, transgender status, marital status, or any other classification protected by applicable federal, state, or local law. This policy of Equal Employment Opportunity applies to all policies and programs relating to recruitment and hiring, promotion, compensation, benefits, discipline, termination, and all other terms and conditions of employment. Any applicant or employee who believes they have been discriminated against by the Company or anyone acting on behalf of the Company must report any concerns to their Human Resources Business Partner, Legal, or Compliance immediately. The Company will not retaliate against any individual because they made a good faith report of discrimination.
Similar roles you might like
More openings like this one — take a look before you go.
