We believe that difference sparks brilliance, so we welcome people and ideas from everywhere to join us in stretching what’s possible.
At Tapestry, being true to yourself is core to who we are. When each of us brings our individuality to our collective ambition, our creativity is unleashed. This global house of brands – Coach and Kate Spade New York – was built by unconventional entrepreneurs and unexpected solutions, so when we say we believe in dreams, we mean we believe in making them happen. We’re always on a journey to becoming our best, but you can count on this: Here, your voice is valued, your ambitions are supported, and your work is recognized.
A member of the Tapestry family, we are part of a global house of brands that has unwavering optimism and is committed to being innovative and wholly inclusive. Visit Our People page to learn more about Tapestry's commitment to equity, inclusion, and diversity.
Primary Purpose: Independently manage wholesale order book flow from order entry to shipment fulfillment for our specialty wholesale clients. Monitors and ensures product inventory, shipment, and quality standards are executed for assigned wholesale clients. Flawlessly executes all tasks to ensure profitability, productivity, and efficiency for the wholesale revenue cycle. Maintains SOX Compliance controls as it relates to auditing, approval, and revenue protection.
The Wholesale Account Service Representative is a liaison for the customer, Sales and Operations, Distribution, Finance, Production, and internal SOX Compliance team.
The successful individual will leverage their proficiencies in Wholesale Customer Service to...
Customer Service Activities:
- Provide accurate and timely customer service to internal and external customer contacts, through ownership of assigned accounts and demonstrated proficiency of the business model and interworking of the end to end supply chain.
- Act as a customer advocate between warehouse and the account. Be the point of contact for our wholesale customers – either resolving issues independently or through working with business functions to ensure clear understanding of the ‘ask’.
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- Proactively and clearly communicate issues pertaining to their account – both to the customer and to the relevant internal business partners.
- Partner with Account Executives / leadership to discuss and address business issues/risk to financial, as well as resolve specific service/allocation/logistical issues to address customers’ needs.
Order Management/Reporting/Analysis Activities:
- Review and maintain orders through manual order intake (Excel/PDF wholesale client orders) and order management system (SAP S4) from the time of receipt to the time of shipment which includes post market activities, ownership of order status, executing order book changes based on business/customer needs and monitoring shipment flow to mitigate any risk to revenue for the month/quarter. Ensure data integrity accuracy through post analysis by comparing source data against reporting.
- Monitor order integrity in product assortment, pricing, allocations and scheduled ship dates. Resolve any issues in partnership with Sales and the wholesale customer, including negotiating extensions, pricing, “Balance To Book (BTB)” and returns.
- Ensure orders are prepared in accordance to projected fill rate and delivery/shipping calendar; and ship on time. Work closely with shipping partners to resolve cancel date issues and routing response timeliness.
- Provide post shipment support including: shipping documents, Order Status Reports (OSR), Proof Of Delivery (PODs), Return Authorization (RAs), and researching/validating/negotiating shortages, overages and other chargeback claims which impact assigned wholesale customer and company profitability.
- Proactively communicate order status information to assigned specialty wholesale customers and others as appropriate.
- Uphold and adhere to Sarbanes-Oxley (SOX) controls as it relates to the company’s narrative on revenue protection, approvals, auditing, and claims processing.
- Partner with Sales & Wholesale Operations to protect revenue by proactively reporting monthly risk/liabilities as well as collaborate in order planning.
- Review assigned wholesale customer’s compliance guides to ensure alignment with customer requirements. Flag deviations to customer facing activities/processes as applicable and support resolution of items in partnership with cross functional teams. Minimize chargeback and loss to the business by researching and troubleshooting chargebacks on a timely basis.
- Maintain and upkeep Standard Operating Procedures; assess current business processes to identify areas of improvement.
- Provide analysis on a weekly basis to enable business to have visibility of achieved shipped dollars versus potential risks. Provide recommendation to the business and wholesale customer to ensure a win-win outcome.
- Perform other Administrative and order management tasks to support the regional businesses where necessary.
The outstanding professional will possess…
- Order Management experience in Sales, Order fulfillment, or Customer Service environment
- 1+ years of experience in wholesale or retail industry
- Excellent verbal and written communication skills with the ability to establish and maintain cross-functional multi-level relationships
- Ability to work on an individual level, as well as a team environment; develop and cultivate collaborative relationships with internal and external customers.
- Ability to recommend, initiate, and influence a sound decision across levels.
- Ability to self-manage and balance workload to adjust to competing and shifting priorities and get the job done by using critical and quick thinking.
- Demonstrated ability to utilize multiple platforms to extract, analyze and act upon business critical data
- Self-motivation with a strong sense of personal accountability and ownership
- Working Knowledge of SAP S4 & MicroStrategy, a plus
- AA or Bachelor’s degree preferred
Our Competencies for All Employees
Courage: Doesn’t hold back anything that needs to be said; provides current, direct, complete, and “actionable” positive and corrective feedback to others; lets people know where they stand; faces up to people problems on any person or situation (not including direct reports) quickly and directly; is not afraid to take negative action when necessary. Creativity: Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings. Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect. Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn’t upset when things are up in the air; doesn’t have to finish things before moving on; can comfortably handle risk and uncertainty. Drive for Results: Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results. Interpersonal Savvy: Relates well to all kinds of people, up, down, and sideways, inside and outside the organizatio
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