MongoDB is seeking a Senior Executive Assistant to support our Chief Legal Officer (CLO) at the highest level, in the Bay Area. This is a high-trust, high-impact role for someone who can go beyond traditional executive support and thrives at the center of a fast-moving organization. The right candidate will not only run a complex executive calendar and travel cadence with excellence, but also manage the intake, routing, and execution of sensitive legal documents - including but not limited to internal governance, banking and compliance materials requiring CLO sign off. You will help to prepare materials for key meetings and track priorities and decisions to completion.
This role is ideal for a highly organized, detail-oriented operator with strong judgment, executive presence, and direct experience in a law firm or in-house legal environment. You will work closely with the CLO and senior legal leaders to keep priorities moving, remove friction, and ensure support is provided with precision, professionalism, and the highest standard of discretion.
To succeed in this role you will need to operate thoughtfully and diplomatically and with a strong sense of ownership. You should feel comfortable interacting with senior executives, outside counsel, in-house counsel and board-level stakeholders, and know how and when to manage up, across and around in the organization. You can communicate with clarity and professionalism at every level. The right candidate enjoys building relationships, working as part of a collaborative team and bringing judgment, and follow-through to a demanding environment.
We are looking to speak to candidates who are based in Palo Alto, CA for our hybrid working model.
Responsibilities
Provide seamless day-to-day support to the CLO, including proactive calendar management, time prioritization, and coordination across time zones
Anticipate scheduling conflicts, think ahead and make adjustments early to protect time and avoid last-minute disruptions
Coordinate complex domestic and international travel in line with company policy, including itineraries, logistics, on the ground support, and bi-monthly expense reconciliation
Manage the intake, routing, tracking and secure filing of legal documents requiring CLO review and signature - including internal governance documents, banking agreements, compliance certifications, and regulatory materials - ensuring proper version control and timely execution
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Liaise with the internal legal team and outside counsel to coordinate document approval workflows and ensure no deadline falls through the cracks
Partner closely with the CLO and senior legal leaders to keep priorities moving and ensure strong follow-through
Track key deliverables, decisions and action items to closure with integrity and accountability, escalating blockers when needed and following through without reminders
Liaise with stakeholders to create, review and coordinate correspondence, spreadsheets, slide decks, meeting agendas and briefing materials
Lead the planning and execution of events and offsites, from requirements gathering, venue coordination,budgets, contracts, payments and providing on-site support
Build trusted relationships across functions and levels, communicating with professionalism, discretion and sound judgment in support of the CLO
Identify inefficiencies and recommend process improvements that increase effectiveness for both the CLO and the broader legal team
Take ownership of special projects as needed, showing initiative and strong judgment in ambiguous or fast-changing scenarios
Manage day to day workload while staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs
Requirements
8+ years of experience supporting senior legal executives, including experience in a law firm or in-house legal department supporting a General Counsel, Managing Partner or equivalent senior legal leader
Demonstrated experience handling legal and governance documentation - including bank documents, corporate resolutions, compliance agreements, board materials, and signature packages - with precision and discretion
Bachelor’s degree or equivalent professional experience preferred
Proficiency with Google Workspace (Gmail, Calendar, Docs), Microsoft Office Suite, and video conferencing tools (e.g. Zoom). Familiarity of and use of AI tools is a plus
Proven success managing complex calendars across time zones, with exceptional attention to detail and the ability to anticipate scheduling needs
Demonstrated ability to plan and manage high-volume domestic and international travel
Excellent verbal and written communication skills, with the ability to communicate with clarity and professionalism at all levels
Strong judgment, discretion and integrity, including the ability to handle confidential information with care
Highly adaptable and calm under pressure, able to make decisions, reprioritize quickly, and thrive in a fast-paced, dynamic environment
Proactive, collaborative, and feedback-oriented. Is able to take initiative, think creatively, and work independently when needed
Willingness to work flexible hours to support global stakeholders and executive needs
About MongoDB
MongoDB is built for change, empowering our customers and our people to innovate at the speed of the market. We have redefined the data platform for the AI era, enabling builders to create, transform, and disrupt industries with software. MongoDB’s unified data platform, the most widely available, globally distributed data platform on the market, helps organizations modernize legacy workloads, embrace innovation, and unleash AI. Our cloud-native platform, MongoDB Atlas, is the only globally distributed, multi-cloud data platform and is available across AWS, Google Cloud, and Microsoft Azure.
With offices worldwide and over 67,000 customers, including 75% of the Fortune 100 and AI-native startups, relying on MongoDB for their most important applications, we’re powering the next era of software.
Our compass at MongoDB is our Leadership Commitment, guiding how and why we make decisions, show up for each other, and win. It’s what makes us MongoDB.
To drive the personal growth and business impact of our employees, we’re committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees’ wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it’s like to work at MongoDB, and help us make an impact on the world!
MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.
MongoDB, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type and makes all hiring decisions without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Req ID: 2273456847
MongoDB’s base salary range for this role is posted below. Compensation at the time of offer is unique to each candidate and based on a variety of factors such as skill set, experience, qualifications, and work location. Salary is one part of MongoDB’s total compensation and benefits package. Other benefits for eligible employees may include: equity, participation in the employee stock purchase program, flexible paid time off, 20 weeks fully-paid gender-neutral parental leave, fertility and adoption assistance, 401(k) plan, mental health
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