About Rentokil PCI Rentokil PCI is the leading pest control service provider in India. A Rentokil Initial brand, Rentokil PCI was formed in 2017 through a joint venture (JV) between Pest Control India, the number one pest control company in India, and Rentokil, the world's leading pest control brand. Rentokil PCI aims to set new standards for customer service having operations across 300 locations in India. For more details: https://www.rentokil-pestcontrolindia.com Requirements POSITION RESPONSIBILITIES / REQUIREMENTS: Service Planner is an important anchor person in the branch who is accountable for planning, scheduling, assigning, managing technicians time to maximize profitability and productivity. The person will report to the Assistant Branch Manager/Branch Manager. The incumbent will have to work as part of a multi-functional team and this involves collaboration with the internal team and external stakeholders. General Duties & Responsibilities To know and develop proficiency in handling internal company software platforms ie iCABS, ServiceTrak and any other systems that may be introduced.Organisation of schedule and planning of all service (including contracts, jobbing, call outs, etc.) requirements on a daily, weekly and monthly basis for all technicians within the branchPriority-wise planning of all due for Renewals visits, enquiries, call outs and complaintsLiaise with Sales and Service team to best accommodate urgent service visit appointments and communicate changes to affected customers timely.Ensure customer service-related complaints or termination notifications are attended to effectively and promptly. Position Description Manage service documentation and ensure all customer/technician's feedback are followed up with actionsEnsure all service data from dockets, log cards, service orders and other sources is updated accurately into business systems in timely mannerSupports business transition from paper-based to system and digital-based planning, visit documents, whilst upholding documentation integrity.Review service report with OE and BM and highlight areas of concern - critical backlog and weekly trend to manager.Reviews and provides service compliance updates daily.Assist & help Assistant Branch Manager/Branch Manager in monitoring service productivity and efficiency related KPIsMaintain positive working relationship and effective communication with Sales & Service Colleagues, Supervisor, Technician, Operations staff for any service related issues. Coordinate with Sales for any available slots, time adjustment for new sales scheduling. Work with branch management to correct service areas distributed across the business based on annual revenue from areas, time on site, travel time & routine requirementsExpected to be knowledgeable about company safety policies and safety (SRA) requirements on the job, be able to read and understand company policiesAny unresolved issues should be quickly elevated to the next level of management for prompt resolutionAny other similar duties as and when specified by the manager REPORTING Daily, weekly & monthly (SOS) State of Service for BranchWeekly reporting of pending jobs, ageing profiles to ABM/BMMonthly reporting of per technician trends.Maintain State of Service and productivity data per technicianMaintain visibility on complaints received and report on all call outs / critical incidents received from branch.Yearly reporting on technician per branch and State of Service trends.Annual leave planning of techniciansPlan, if any on Overtime (OT) work and trend of OT per week per technician KEY DELIVERABLES On time service planningAchieving progressive improvement in State of Service (SOS) and meet SOS targets assigned by the branchMinimizing service backlog (meet our contractual obligations) CORE COMPETENCIES Be decisiveAttention to details and accuracyPlanning & organizingAnalytical skillsCustomer orientedNegotiation skills would be an added advantageAbility to work patiently in a dynamic service environment Educational / Other Requirements Minimum graduation with 1 to 3 years of relevant experience of managing teamBasic computer skills - for reporting/work management (Advanced computer skills would be an added advantage)Communication - speaking on phone to external customers & internally with technicians, other Operations colleagues.Knowledge of territory which is handled for planningOccasional Travel required within the DivisionLiaise with the Operations Manager, Operations Executive, Junior Operations Coordinator, Local Service Supervisors to establish service requirements and provide information, assurance and advice as requiredCommunicate all service issues in a timely manner to the ABM/BM, Operations Manager