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Job Summary/Goals
The role of Commercial contract management is to ensure that the JLL REMS business has access to accurate and up-to-date information regarding corporate contracts and property management agreements, including key data such as critical dates (renewals, expirations, and milestone deadlines) as well as core commercial and contractual data points including management fees, fees at risk, savings and payment terms. With this data we are able to support the business in actively managing contractual risk and opportunities across the client base, as well as supporting the business in making informed decisions regarding new client opportunities.
The Contract Analyst role will be responsible for managing and maintaining all aspects of the contract database. This includes abstracting critical and key information and data from client contracts and other contract documentation (using both AI and manual reads) to abstract information into various database systems. The role will liaise with internal parties to obtain appropriate contract documentation and work closely with colleagues within Commercial to ensure workload is completed in a timely and accurate manner and escalate issues where required.
Additional responsibilities
Once you gain expertise in your role, an essential part of the role will involve documenting business processes, identifying potential areas for improvement, working as part of the wider Commercial team to deliver holistic objectives and assessing potential to transfer.
Essential Duties and Responsibilities
Duties & responsibilities
To abstract critical and key information according to the contract extract template from contracts and other contract documentation (such as amendments or addendums);
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To develop continuous improvement in the abstract process through the use of AI-enabled extract processes alongside more traditional manual contract reads;
To store individual contract abstracts in an agreed filing structure;
To transfer abstract information into the contract database system(s);
To maintain a log and record of contracts requested, in process, tracking status and any open queries;
To assist in sourcing contract documents where required;
To use sales pipeline reporting to proactively identify upcoming contracts which will require abstraction;
To cross check commercial contract data with other potential sources within the business to determine where updates may be required
To verify and review System Reports and System Data for Accuracy and Completeness;
To perform contract document reviews for completeness to be able to abstract;
Work closely with internal stakeholders to resolve document/abstraction related queries.
Other required tasks may include;
Assisting with Database Report preparation and circulation;
Sourcing documents and portfolio information;
Recording received contract documentation and information;
Identifying queries, data gaps and missing information;
To perform Compliance Required Activities
Performance objectives
Ensure the agreed KPIs (productivity, quality and turnaround time) are met;
Where database reporting is to be done; ensure the agreed reporting KPIs are met;
Provide excellent service to internal stakeholders
Skills
Sound computer skills in Microsoft Office (MS Word, Excel, Outlook)
Excellent verbal and written communication skills
Strong organizational and interpersonal skills
Flexibility / adaptability: readiness to change, receptivity to new ideas
Should be able to effectively manage workload and prioritise tasks
Able to provide solutions and strategies for client needs and concerns when required
Attention to details, high on workplace ethics and integrity
Innovative thinking
Interest in reading, strong comprehension and paraphrasing skills
Self-motivated and a strong team player
Competencies
Impeccable expertise
We’re looking for university graduates, having with at least 1-3 years of experience ideally in a related role. It would be wonderful if you’ve worked in commercial real estate or have any experience in working with corporate contract documents or contract management.
Immaculate knowledge
You should possess sound computer skills in Microsoft Office (MS Excel, Outlook), strong project management skills, excellent verbal and written communication skills, strong organizational and interpersonal skills, demonstrated ability to maintain and manage accurate data and to prioritise work within tight operational deadlines, readiness to change, receptivity to new ideas, able to provide solutions and strategies for client needs and concerns when required, Attention to details, high degree of workplace ethics and integrity
Avid reader and fast learner
If you have an interest in reading, strong comprehension and paraphrasing skills, then this job is a perfect match for you. This job involves innovative thinking, effectively managing self and other emotions, self-motivated and a strong team player and delivery of the work in tight operational deadlines. We are looking for a candidate who is highly accountable and work with minimal supervision.
Location:
On-site –Gurugram, HR
Scheduled Weekly Hours:
40
JBS
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
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