The Project Senior Analyst is a seasoned professional role. Applies in-depth disciplinary knowledge, contributing to the development of new techniques and the improvement of processes and work-flow for the area or function. Integrates subject matter and industry expertise within a defined area. Requires in-depth understanding of how areas collectively integrate within the sub-function as well as coordinate and contribute to the objectives of the function and overall business. Evaluates moderately complex and variable issues with substantial potential impact, where development of an approach/taking of an action involves weighing various alternatives and balancing potentially conflicting situations using multiple sources of information. Requires good analytical skills in order to filter, prioritize and validate potentially complex and dynamic material from multiple sources. Strong communication and diplomacy skills are required. Regularly assumes informal/formal leadership role within teams. Involved in coaching and training of new recruits Significant impact in terms of project size, geography, etc. by influencing decisions through advice, counsel and/or facilitating services to others in area of specialization. Work and performance of all teams in the area are directly affected by the performance of the individual.
Responsibilities:
Coordinates and disseminates information of process, policy and procedure changes and ensuring the successful completion of projects managed.
Applies in-depth disciplinary knowledge of concepts and procedures within own area to resolve issues.
Ensures creation of project plan and charter benefits management plan, stakeholder management plan, acceptance plan, and central project issue log.
Ensures resources are assigned to project & monitor commitment.
Ensures change control is executed throughout project.
Identifies, documents, and understands project dependencies.
Identifies key stakeholders who participate in project scope definition.
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Tracks actual project costs, identify variances, and reforecast project costs as needed.
Measures project management performance against standards.
Ensures appropriate project staffing levels.
Establishes project communication needs and create project communication plan.
Creates the project risk management plan. Work with procurement team to create, administer, track, and eventually close project contracts.
Facilitates the transition of systems, product & process development to minimize adverse operations impact by ensuring that the business is informed and always aware of the status of process improvements, procedure & systems enhancements and corrective actions for risk issues, identified for the business.
Participates in the delivery of internal communications enabling the business officers to effectively service clients.
Acts as a point of contact and liaison between department and required business areas for the implementation of activities to ensure accurate communication to clients.
Manages and coordinates the business, Citibank and Regional projects with focus on Development and Change Management.
Manages on a daily basis the investigation of a product, policy and procedure queries raised by team members.
Liaises with key stakeholders to implement new procedures or clarify any misinterpretation as required.
Regularly undertakes a review of processes, policies and procedures to identify process gaps and recommend process updates/ policy & procedure revisions associated with Project Management and Business Compliance.
Provides feedback to Project Management leadership regarding risk issues/business cases raised by specific business units
Collates communication items, investigate issues and ensure relevant communications are created in a timely clear and accurate manner.
Drafts and communicates any staff briefs, including system changes.
Monitors & communicates on Service Level Agreements of other departments that affect the service delivery within a project.
Conducts ongoing research on effective mediums and tools to improve the communications.
Has the ability to operate with a limited level of direct supervision.
Can exercise independence of judgement and autonomy.
Acts as SME to senior stakeholders and /or other team members.
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
Qualifications:
5-8 years of experience
Demonstrate strong business knowledge including the understanding of core businesses, supporting processes and operations.
Working knowledge of call center Technologies including systems, technologies and system work practices.
Knowledge of HR policies and procedures.
Knowledge of Call Center industry.
Previous customer service management experience within a call center setting.
Tertiary qualifications desirable.
Outstanding problem-solver, Should demonstrate a commitment to quality and attention to detail
Education:
Bachelor’s/University degree or equivalent experience
Team/Role Overview
Markets Operations Books & Records Function has embarked on a significant, multi-year transformation journey to design and deliver a future state Target operating Model covering risk and controls, regulatory compliance, process engineering, automation, people and culture, data transformation, technology investment and client service.
The AVP - Market Operations Books & Records Project Analyst will be instrumental in supporting long-term strategic initiatives including remediation of a Level 3 Reconciliations Issue, Stock Record Remediation, Implementation of a Markets Ops Recon Taxonomy & Inventory and the Rollout of a new Recon Exception Management Workflow.
The role demands excellent business and data analytical skills to support transformation in partnership with operations teams and technology partners globally across Citi.
Lead business and data analysis, ensuring all project delivery documentation is in place to the required standard and meeting stakeholder expectations
Partner with stakeholders to ensure business requirements meet Operations objectives, are clearly documented, well understood by all stakeholders including Technology and backed by cost benefit analysis, tangible benefits and associated KPIs
Input to weekly reporting of status, issue resolution and risks, driving working groups and workshops as required
Establish and maintain relationships with business and technology stakeholders
Implement best practices and global consistency, simplifying & standardizing processes, controls and flows.
Drive identification and resolution of issues, including those outside of the immediate workstream within their remit
Execute and drive project lifecycle - such as testing and operational readiness planning
Drives adherence to program processes, procedures, methods, and standards for program delivery as defined by Citi PM standards
