Project Coordinator / Engineer

About the job

We're Hiring | Project Coordinator / Engineer Location: Bengaluru, India Experience: Freshers to 2 years Department: Program Management Office (PMO) Education: BE / BTech / Diploma in Electrical, Mechanical, Production or Industrial Engineering

1. Role OverviewThe Project Coordinator / Engineer is a high-visibility "boots-on-the-ground" operational role. The candidate will be responsible for assisting PMO in driving daily project execution, updating planning schedules and clearing project bottlenecks. The primary mission is to ensure that tasks move seamlessly across departments from initial hardware, mechanical and software design to material procurement, quality clearance, prototype/product builds and final field deployment.
2. Key Responsibilities(a) Project & Timeline Planning: Assist the PMO in mapping out detailed project plans, breaking down master schedules and Work Breakdown Structures (WBS) and establishing baseline delivery timelines for multiple parallel tracks.(b) JIRA Management & Task Monitoring: Own the daily update and monitoring of project tasks within JIRA. Ensure all engineering and operational workflows are accurately captured, assigned, and tracked to closure, including monitoring task statuses, time estimates and log and managing proactive workflows.(c) Material Planning & Coordination: Assist in material requirement planning by tracking the Bill ofMaterials (BOM), creating and updating dedicated material trackers, monitoring procurement Purchase Order (PO) releases and subsequent deliveries, tracking inventory/stores transactions and forecasting potential shortages for prototype and subsequent production builds.(d) Project Documentation & Technical Records: Track and organize all engineering documents toensure end-to-end milestone traceability. You will manage and follow up on design documents including Functional (FRD), System/Software (SRD) ,Hardware Requirements (HRD), High-Level Design Documents (HLDD) and Interface Control Documents (ICDs) alongside project governance documents like Work Authorizations and the Requirements Traceability Matrix (RTM). Additionally, you will handle all testing records, including multiple Test Plans, Test Reports, Factory Acceptance Test (FAT) Reports and Environmental Test Plans.(e) Meeting Governance & Follow-ups: Attend project review meetings, capture highly accurate Minutes of Meetings (MoMs) and aggressively track individual action items across multiple departments until full closure.(f) Supply Chain & SCM Tracking: Track the procurement supply chain channels and monitor vendor deliverables to ensure long-lead components and fabrication activities remain strictly on schedule.(g) QC & Testing Follow-Up: Follow up closely with the Quality Control (QC) department, expediting component inspection activities and testing clearances to eliminate production bottlenecks and assembly delays.(h) Risk Flagging & Reporting: Proactively identify operational constraints, material risks and timeline skips, update project risk registers and assist the PMO in drafting and executing risk mitigation plans.(i) Customer Interaction Support: Assist in preparing comprehensive project health status reports,coordinating client updates and tracking customer queries and feedback.