We are seeking a dynamic and detail-oriented Project Coordinator / Project Assistant to support project execution and coordination activities across various teams.
Required Skills:
Strong Communication skills in English, Hindi & Marathi
Expert in MS Words, PowerPoint & Excel
Power BI - Good to have
Educational Qualification: Graduate/Postgraduate in Management or a related field.
Experience: 1 to 3 years of relevant experience in Project Coordination, Project Management Support, or Administrative Coordination roles.
Key responsibilities
Act as a central point of communication between Management, technical teams, customers, vendors, and other stakeholders to ensure seamless project coordination.
Coordinate and support the planning, execution, monitoring, and closure of multiple projects in collaboration with internal teams and stakeholders.
Prepare, maintain, and update project documentation, including project plans, trackers, schedules, reports, presentations, and status updates.
Schedule and coordinate project meetings, prepare meeting agendas, record Minutes of Meeting (MoM), and ensure timely follow-up on action items.
Track project progress against defined timelines and milestones, proactively following up with concerned teams to ensure the timely completion of tasks.
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Maintain project dashboards and MIS reports using MS Excel, PowerPoint, and other reporting tools.
Coordinate with procurement, logistics, and technical teams to ensure the timely availability of project-related materials and resources.
Support project managers in project planning, scheduling, budgeting, documentation, and overall project administration.
Maintain accurate records of project correspondence, approvals, technical documents, and contractual documentation.
Identify project delays or coordination issues and escalate them to the reporting manager with appropriate recommendations.
Ensure compliance with company policies, project documentation standards, and quality procedures.
Coordinate travel arrangements, site visit schedules, accommodation, and logistics for project teams whenever required.
Assist in preparing customer reports, project completion reports, handover documents, and other project deliverables.
Communicate professionally with clients and vendors through emails, phone calls, and virtual or physical meetings.
Support cross-functional departments in resolving project-related operational and administrative issues.
Maintain confidentiality of project information, company data, and customer records.
Participate in project review meetings and contribute toward continuous process improvement initiatives.
Be willing to travel to customer/project sites across PAN India whenever required to support project execution, coordination, and documentation activities.
Perform any other project coordination or administrative responsibilities assigned by Management from time to time.
Desired competencies:
Excellent organizational, planning, and multitasking abilities.
Strong analytical and problem-solving skills.
Ability to work independently as well as collaboratively in a fast-paced environment.
High level of professionalism, ownership, and attention to detail.
Strong verbal and written communication skills in English, Hindi, and Marathi.
Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
Willingness to travel extensively across PAN India as per project requirements.
Skill(s) required
Coordination Microsoft Outlook MS-Excel MS-Office MS-PowerPoint MS-Word
Who can apply
Only those candidates can apply who
have minimum 1 years of experience
are from Pune only
Other requirements
Candidate able to travel Project Site whenever it requires.
Candidate must have his own bike and valid driving license.
Salary
Probation:
Duration:
Salary during probation: After probation:
Annual CTC: ₹ 2,00,000 - 2,20,000 /year
Number of openings
1
About Chetas Control Systems Private Limited
Founded in 1989, Chetas Control Systems Pvt. Ltd. has established itself as a pioneering force in flow instrumentation and advanced water management solutions across India. With a focus on sustainable resource management, we serve a diverse clientele, including central and state government agencies, municipal corporations, MIDC, and public sector enterprises.
We specialize in providing innovative solutions in smart metering, SCADA automation, dam monitoring, energy audits, water audits, and IoT-based intelligent water management. Our expertise is driven by a commitment to enhance the efficiency and sustainability of water resource utilization, ensuring that urban and industrial infrastructure is supported by cutting-edge technology and reliable systems.
