Works independently to update procurement systems and coordinates approval and control of procurement activities. Coordinates and assigns daily tasks to team members. Provides support to sourcing and finance teams globally.
Key Responsibilities:
Proactively contacts suppliers to maintain pertinent data, obtain needed documentation, and enable suppliers in procurement systems. Lead identification/resolution of minor supplier invoice and payment issues. Support completion, closure, and recording activities for various contracts and other supplier documentation. Prepare documentation for sourcing events. Initiate and coordinate work delivering results in meeting cost, quality, delivery, and inventory goals. Support/Coordinate supplier quality activities with supplier quality improvement engineers, suppliers, and category teams. Liaison between procurement teams and other functions. Coordinate health safety and environmental awareness and improvement activities and daily tasks. Perform any other tasks assigned. Identify tasks requiring completion. Participate in Project teams, when necessary, to ensure effective implementation of change. Communicate with the supplier and work with supplier to manage Project deliverables within agreed timelines. Use common process tools and business systems to provide repeatable analytics and reporting. Ensure data integrity of all procurement information as it is created and deliver ongoing improvement of existing data. Identify and implement improvements to business processes. Global focus may be required.
Competencies:
Values differences - Recognizing the value that different perspectives and cultures bring to an organization.
Drives results - Consistently achieving results, even under tough circumstances.
Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.
Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
Being resilient - Rebounding from setbacks and adversity when facing difficult situations.
Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
Customer focus - Building strong customer relationships and delivering customer-centric solutions.
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Ensures accountability - Holding self and others accountable to meet commitments.
Organizational savvy - Maneuvering comfortably through complex policy, process, and people-related organizational dynamics.
Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.
Procurement Ethics - Avoids supplier engagement that may compromise supplier sourcing, selection, and management processes and seeks counsel to ensure compliance.
Procurement Policies, Procedures, Tools - Understands all of the relevant Procurement policies and procedures and complies with them in daily work; Masters all tools required to conduct procurement work. Knows how to access documents in the appropriate Document Management System (DMS) and/or who to ask if clarification or expansion of the information contained in each document is needed.
Procurement Systems - Recognizes linkage to multiple systems such as purchasing order, payment, engineering release, and quality systems; troubleshoots and corrects issues resulting from data issues; writes ad-hoc reports using tools within each application; identifies and documents work flows and system testing; actively participates in implementation process of new purchasing systems including requirements gathering, design, communication, and training.
Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.
Education, Licenses, Certifications:
High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations. College or equivalent degree preferred.
Written communication skills in English, preferred.
This position may require licensing for compliance with export controls or sanctions regulations.
Experience:
Requires significant relevant work experience or specialized skills obtained through education, training or on-the-job experience.
Significant experience using Microsoft 365.
Prior Supply Chain systems experience preferred.
Procurement Coordinator – GSAR
Key Responsibilities & Role Description
Manage Suppliers master data, ARIBA network enablement, Changes to supplier master data in various systems and support digital initiatives around supplier MDM.
Collaborate and Partner with Supplier, Sourcing, Supply chain team to expedite process
Large data handling with exposure to detailed RCA (Root Cause Analysis) and make Improvement plans to avoid Issue recurrence.
Deadline-based work management ensuring adherence of the team to escalation SLA, On-time assessment and closure of tasks.
Shall demonstrate Quick in decision making ability and manage Business Continuity. Ability in handling small team within procurement or supply chain environment.
Continuous Improvement Mindset: Identifies inefficiencies, proposes innovative solutions, and implements process enhancements. Build automation and create dashboards to deliver efficient outcomes
Competencies Needed (other than those mentioned in the GPP)
Functional Expertise: Well-versed with Source To Pay end-to-end process; Solid communication & Networking skills; Attention to details, Accuracy in Data handling.
System, Tools: ARIBA, Oracle, Supplier Master data management systems.
Analytical & Problem-Solving Skills – Uses data-driven insights to address supplier data challenges and optimize processes. Proficiency in procurement systems and Supplier Payment management tools/systems. Proficiency in building dashboards & data visual tools, and creating macros [Power Automate, Power Bi, Power Apps, Advance Excel – Macros, SQL etc)
Continuous Improvement Mindset – Identifies inefficiencies, proposes innovative solutions, and implements process enhancements.
Collaboration & Team Leadership – Encourages teamwork, facilitates brainstorming, and drives collective problem-solving. Ability to work collaboratively across global teams and manage multiple stakeholders. Ability to lead small team or workstreams within procurement or supply chain environment.
Experience
Minimum 4+ years of experience in Procurement or Supply Chain management
Strong knowledge of Indirect PO Management, PO Price change Management, Prive Variations, Procurement Data Analysis, Master data management.
Experience in SAP-ARIBA is must
Excellent analytical, stakeholder management and communication skills.
Hands on experience in automations tools, dashboards & data visual tools, and must have handled large procurement or supply chain data.
[Power Automate, Power Bi, Power Apps, Advance Excel – Macros, SQL etc)
Work Location: IOC-Pune, India
Shift Timing – Night (US) shift (5 pm IST to 2 am IST)
Working Mode: Hybrid
Holidays - US regional holidays aligned.
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