Office Admin Executive

About the job

Key Responsibilities

1. Maintain and organize physical and digital files, records, and documentation accurately

1. File, retrieve, and update documents as required by different departments

1. Ensure proper labelling, version control, and archiving of all records

1. Support preparation and formatting of letters, memos, and official communications

1. Operate and maintain office equipment including desktops, laptops, copiers, printers, and scanners

1. Manage office supplies inventory and coordinate replenishment as needed

1. Coordinate courier, dispatch, and handling of incoming and outgoing mail

1. Assist in setting up meeting rooms, printing materials, and general office upkeep

1. Handle incoming and outgoing calls with professional phone etiquette

1. Draft and send clear, concise, and professional emails on behalf of the team

1. Coordinate with internal departments and external stakeholders for routine communications

1. Maintain a log of all inward and outward correspondence

1. Assist the HR team with onboarding documentation, filing, and record keeping

1. Support coordination of interviews, meetings, and internal events

1. Maintain attendance records, leave trackers, and employee files

1. Assist in preparation of HR reports, letters, and circulars

Skill(s) required