About Pearce ServicesPearce Services is a leading nationwide provider of operations, maintenance, and engineering services for mission‑critical infrastructure across the United States. Founded in 1998, Pearce supports telecommunications, renewable energy (wind and solar), EV charging infrastructure, and energy storage sectors. Pearce is known for its strong focus on uptime, reliability, safety, and operational excellence, enabled by advanced analytics, proprietary platforms, and a distributed operations model. Job description - Manager Administration & FacilitiesRole OverviewWe are looking for an experienced Manager – Administration & Facilities to lead and manage end-to-end admin and facility operations. The role requires strong ownership, operational excellence, and the ability to drive improvements across workplace management, vendor governance, and employee experience. Key ResponsibilitiesSecurity ManagementEnsure overall security arrangements for the organization, including movement of people and materialsCoordinate with security agencies and local law enforcement as requiredHousekeeping & Facility ManagementOversee housekeeping operations, office upkeep, pest control, and minor repairsEnsure high standards of cleanliness, hygiene, and maintenance across premisesManage cafeteria/canteen administration and workplace servicesTravel & Transport ManagementManage travel bookings, hotel arrangements, and logistics for official travelOversee transport operations including cab/vendor management, driver rosters, billing, and fleet coordinationVendor & Contract ManagementManage vendor selection, contracts, SLAs, and performance reviewsHandle procurement, rate contracts, and vendor paymentsEnsure efficient service delivery and cost optimizationOperations & Office ManagementManage conference rooms, office supplies, stationery, and inventoryCoordinate meetings, events, and leadership visitsOversee mailroom/courier operationsMaintenance & ComplianceEnsure maintenance of office equipment, including printers, HVAC, and utilitiesManage AMCs, renewals, and preventive maintenance schedulesEnsure compliance with safety, fire, and statutory requirementsSupport emergency preparedness and business continuity processesBudgeting & ReportingManage admin budgets, cost control, and expense trackingHandle billing, invoicing, and petty cash management Core Experience & Qualifications8–12+ years of experience in administration and facility managementStrong experience in managing vendors, facilities, and workplace operationsGood understanding of compliance, safety, and regulatory requirementsExcellent stakeholder management and coordination skillsStrong problem-solving and decision-making abilities Additional Key Requirements (Hiring Manager Expectations)Must have managed administration for a corporate setup with 500+ employeesStrong hands-on knowledge of housekeeping operations, cleaning chemicals, and hygiene standardsDemonstrated ability to be proactive, with a focus on process improvements and operational enhancementsAbility to take ownership and drive initiatives independently Preferred SkillsExperience in handling large-scale or multi-location operationsStrong focus on process optimization and efficiencyFamiliarity with audit, compliance, and quality standards (ISO, safety systems, etc.)