Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Location: Selected candidate will reside in Washington State (PDT).
What this job involves – IFM Vendor Coordinator will oversee vendor compliance, communication, and development as well as approving invoices . Working closely with the Operation Manager to support all facility activities. The IFS Vendor Coordinator will be the first point of contact for internal and external customers seeking support and information from third-party services.
What is your day-to-day?
- Perform day-to-day oversight and completion of work orders, providing status updates via the work order system
- Provide backup support for meetings
- Assist in solving problems associated with building services/property management.
- To ensure proper vendor coverage for customer locations, the IFS Vendor Coordinator will initiate new business vendors while also maintaining existing vendor business relationships
- Serve as the vendor's first point of contact while developing strong working relationships with both new and existing vendors
- Collaborate with vendors to identify and correct service concerns
- Additional accountabilities may include setting up and adjusting the status of all vendors in the accounting systems and researching invoices received from vendors not yet in the system
- Monitor/analyze/report vendor performance and results, including cost, lead time, and vendor issues and/or complaints
- Ensures appropriate follow-up with vendors, team and client
- Assist with budgetary requests, analysis, and reporting.
- Assist Finance, Sourcing, and other Account Management team members.
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- Act as the liaison between the account accounting team, including accounts payable and accounts receivable, as needed.
- Assists with receiving and dispatching work requests to technical staff, vendors, or other service providers.
- Assists with the coordination and scheduling of maintenance activities
- Handle multiple demands/priorities effectively and quickly adapt to change
- Seeks to improve processes and systems for overall client satisfaction continuously.
- Other duties as assigned
Desired experience and technical skills
Required:
- 2+ years’ experience with Facility or Property Administration
- Associate degree in facilities management, building, business, or other related field
- 2+ years of facilities or commercial real estate experience in an admin capacity
- Superior customer service skills and orientation
- Ability to maintain professionalism at all times under stressful situations
- Ability to plan and manage work under time constraints
- Ability to multitask and work without direct supervision
- Proficient in MS Office and possess strong written, verbal, and people skills
- Strong organizational skills and collaborative style
Preferred
- Familiar with Corrigo CMMS
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Estimated compensation for this position:
50,000.00 – 71,300.00 USD per year
This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
Remote –Seattle, WA, Spokane, WA
Job Tags:
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.
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