(Enlist external agencies/authorities that you are required to deal with while discharging your duty)
Vendors/Service Providers
Financial institutions/ Corporate bodies
Auditors
Statutory/ Regulatory agencies
Minimum Qualification
(i.e education, training etc.)
Graduate
Minimum Experience
Around 1-3 years of industry experience in the commercial
function, with specific exposure to procurement
Special Skills/Attributes
(required for performing the job effectively)
Sound Knowledge of Accounting Standards & Systems
Understanding of Statutory/Regulatory Compliance Management
Good Knowledge of ERP & Software packages
Overall Purpose/Objective
Of the job
Responsible for efficient procurement operations for the Center including developing a comprehensive vendor base, prompt processing of purchase indents and raising of purchase orders / work orders, sound documentation and accurate payment to vendors within defined timelines
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(List major responsibilities, that you have, to achieve the key objectives)
Prepare a comprehensive database with function/department wise
information about each vendor/ service provider and keep it updated from time to time.
Conduct the background check on the proposed vendor
profiles, including obtaining references from earlier clients
Assist the Manager in negotiating with identified
vendors/agencies for various departments and also finalizing the contract with various suppliers and vendors in coordination with concerned departments and legal
Support continuous monitoring of Supplier / Vendor performance
by carrying out periodic techno-commercial audits
Adhere to defined procedure for processing indents, conduct
first level of negotiations in case sourcing from outside pre-agreed rate contracts, agree payment terms with vendor-delivery schedule/ job completion date, performance retention amount in line with the corporate policy
Post finalization of rate, raise Purchase Order(PO)/ Work
Order(WO) containing the technical specification, price, applicable quality standards, quantity, delivery schedule and all other necessary terms and conditions
Monitor the delivery process/ job, ensuring that the delivery
schedule/ work order is being executed as planned
Develop and implement risk mitigation / back-up plans in the
event of delivery disruption
Ensure preparation of daily indent status for review of UFC, Support preparation of the monthly MIS
report and maintain proper documentation across all stages of the purchase operations
Verify the invoices for completeness and correctness as per
prescribed checklist of supporting and statutory documents and approvals required
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