Executive Assistant To Legal Head

About the job

Executive Assistant to Legal HeadLocation: Andheri East, MumbaiDepartment: LegalEmployment Type: Full-Time (Work from Office)Industry PharmaceuticalImmediate joiners preferredGender- Female About the RoleWe are a leading pharmaceutical company seeking a dynamic and professional Executive Assistant to Legal Head to provide administrative, coordination, and documentation support to the Legal Head. The ideal candidate should possess a pleasant personality, excellent interpersonal skills, strong communication abilities, and advanced proficiency in MS Office applications.Key Responsibilities

• Provide comprehensive administrative and secretarial support to the Legal Head.
• Manage calendars, meetings, appointments, travel schedules, and correspondence.
• Prepare, format, and review professional documents, reports, presentations, and legal-related correspondence.
• Draft and maintain high-quality Word documents, spreadsheets, and PowerPoint presentations.
• Coordinate with internal departments and external stakeholders for timely completion of tasks and follow-ups.
• Organize, maintain, and retrieve legal and business documents efficiently.
• Prepare meeting agendas, record minutes of meetings, and track action items.
• Handle confidential information, legal documents, and business-sensitive data with the highest level of discretion, integrity, and professionalism.
• Ensure strict confidentiality of company information, strategic initiatives, contracts, and communication handled within the Legal Department.
• Support the Legal Head in day-to-day operations and special projects as assigned.
• Ensure timely communication and coordination across functions.
• Maintain repository of contracts and important documents and ensure safekeeping and easy retrieval.Desired Candidate Profile
• Graduate in any discipline (Graduation is mandatory).
• 25 years of experience in Executive Assistant, Personal Assistant, Secretary, or similar support roles.
• Excellent command of MS Office, particularly:
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Outlook
• Strong presentation preparation and document management skills.
• Excellent verbal and written communication skills.
• Good interpersonal skills with a professional and confident personality.
• Ability to multitask, prioritize assignments, and meet deadlines.
• High level of integrity, confidentiality, and attention to detail.What We Offer
• Direct exposure to senior leadership and strategic business functions.
• Excellent learning opportunities.