Event Planning and Operations

Career Category

Marketing

Job Description

Job Title: Event Planning & Execution

Position Summary:

The Congress Execution Lead plays a pivotal role within the Amgen Congress Team (ACT), providing operational project leadership for Tier 1 and select high-priority Tier 2 congresses. This individual serves as the connective tissue across therapeutic area leads, cross-functional stakeholders, and vendor partners to ensure seamless, compliant, and impactful congress execution.

As a key driver of standardized planning and communication processes, the Execution Lead is responsible for managing timelines, stakeholder coordination, and executional logistics across the pre-, during-, and post-congress phases. This role ensures alignment to congress objectives, enhances internal engagement, and contributes to exceptional external customer experiences.

Key Responsibilities:

Congress Planning & Coordination

- Develop and manage detailed congress project timelines, communication plans, and alignment call decks in partnership with TA Leads and cross-functional stakeholders.

- Schedule, lead, and document pre-congress alignment calls with internal stakeholders and vendors to ensure project clarity, seamless coordination, and accountability.

- Schedule and lead recurring planning calls with internal teams and vendors, ensuring accountability and transparency throughout all phases of congress delivery.

- Maintain the One Stop Shop SharePoint site for each assigned congress, ensuring timely updates and documentation.

Cross-Functional Collaboration

- Collaborate with Medical, Marketing, Logistics, OL Engagement, and vendor teams to gather inputs and ensure execution aligns with congress strategy and objectives.

- Lead congress sponsorship planning meetings, including organizing cross-functional discussions, tracking commitments, and ensuring integration into congress objectives and budget.

- Oversee C3 and Cvent needs assessment and event setup for assigned congresses, including profile creation and coordination with logistics and compliance teams.