Bid Manager

About the job

Company Description Eklavya Analytics & Consulting Private Limited is a research, analytics, and advisory firm that helps organizations turn data into actionable strategies and measurable business outcomes. The company provides end-to-end solutions including market research and insights, advisory and business consulting, advanced analytics and IT solutions, online panel management, and fieldwork services. Eklavya works with clients across diverse sectors such as healthcare, IT and SaaS, financial services, retail and e-commerce, telecom, energy, education, and the public sector. By combining domain expertise with a global perspective, the team delivers comprehensive research, insightful analytics, and strategic consulting to support informed decision-making and sustainable growth. Eklavya also shares industry trends and insights to help businesses stay ahead in a rapidly evolving market landscape.Role Description The Bid Manager owns the costing and proposal process for incoming research briefs - translating client requirements into accurate, competitive, and well-documented bids. This role sits at the intersection of research design, vendor pricing, and commercial strategy, and is critical to converting opportunities into won business.Key ResponsibilitiesReview incoming RFPs/RFQs and briefs to understand study scope, methodology, sample requirements, and timelinesPrepare detailed cost sheets and pricing proposals for quantitative and qualitative studies across domestic and international marketsLiaise with field vendors, panel providers, and translation/transcription partners to obtain competitive quotes (CATI, online panel, qualitative recruitment, offline fieldwork)Draft and refine RFQ/RFP communications to vendors, ensuring clear specification of sample criteria, incidence rates, LOI, and quotasBuild and maintain supplier/vendor cost databases across geographies and methodologies for quick turnaround on future bidsCoordinate with the project management and client servicing teams to align proposed costs with study feasibility and client budget expectationsTrack win/loss rates on submitted bids and maintain a repository of historical pricing benchmarksSupport business development by preparing capability decks, cost comparisons, and feasibility notes for prospective clientsEnsure all bid documentation is accurate, timely, and consistent with company commercial guidelinesRequired Skills and Experience1-3 years of experience in market research operations, bid/proposal management, or vendor procurement (research industry strongly preferred)Working knowledge and understanding of quantitative and/or qualitative research methodologies and sample costing logicStrong proficiency in MS Excel for cost modelling and comparison sheetsExcellent written communication skills for vendor correspondence and client-facing proposalsAbility to manage multiple bids simultaneously under tight turnaround timesComfortable working with international vendors and clients across different time zones.Preferred AttributesPrior exposure to global market research vendor networks or panel providersDetail-oriented with strong numerical accuracy