(A) JOB SUMMARY The Admin Coordinator (Travel Desk) will serve as the single point of contact for all corporate travel operations and office administration at Lepton Software. This is a client-facing and people-facing role that demands a polished professional who can manage high-volume travel logistics, interact confidently with senior stakeholders, and keep day-to-day administrative functions running seamlessly. The ideal candidate brings a sharp eye for detail, a proactive mindset, and the ability to navigate travel tools and vendor ecosystems with ease — ideally backed by a working knowledge of IT or enterprise software environments. (B) JOB DUTIES & RESPONSIBILITY Corporate Travel Management:Own end-to-end travel booking for employees across all levels — flights, trains, buses, hotels, and last-mile transportation for domestic travel.Manage visa documentation, travel insurance, forex, and stay arrangements for international travel.Prepare detailed, well-structured travel itineraries and share timely pre-travel briefings with employees.Handle urgent and last-minute travel changes swiftly with minimal disruption to the traveller.Negotiate rates with travel vendors, hotels, and cab aggregators to ensure cost-effective bookings within policy.Maintain a real-time travel tracker and ensure 100% compliance with the company's travel policy. Travel Desk Operations & Technology:Manage and operate corporate travel management tools and booking platforms (e.g., Yatra Corporate or MakeMyTrip Business or TravelPerk, or similar).Leverage IT tools and internal systems (HRMS, ERP, ticketing systems) to raise, track, and close travel requests.Identify opportunities to automate or streamline travel workflows using available digital tools.Maintain accurate expense records and support the Finance team with travel reconciliation and reimbursements. Stakeholder & Vendor Management:Act as the primary point of contact for employees seeking travel assistance — ensuring a responsive, professional, and courteous experience at all times.Manage relationships with external travel vendors, cab services, and hotel partners.Coordinate with senior leadership's offices for high-priority travel requirements.Liaise with Finance for invoice processing, vendor payments, and travel budget tracking. Office Administration:Support general office administration including facility management, vendor coordination, and inventory management.Assist in organizing company events, town halls, off-sites, and internal meetings.Maintain up-to-date records, filing systems, and administrative documentation.Coordinate office supplies procurement, manage stationery inventory, and maintain vendor relationships for office needs.Prepare meeting agendas, coordinate meeting logistics, manage calendars, and handle correspondence and scheduling for senior management. Reporting & Compliance:Generate weekly and monthly travel reports including spend analysis, booking patterns, and policy adherence.Flag policy violations and work with HR/Finance to drive compliance.Provide inputs for travel budget planning on a quarterly basis. (C) QUALIFICATION & SKILLSETBachelor's degree in Business Administration or Hospitality Management or Commerce, or a related field.2–5 years of experience in corporate travel management, travel desk operations, or a similar administrative role.Hands-on experience with corporate travel booking platforms and travel management systems is essential.Working knowledge of IT tools — familiarity with Travel Desk tools, ERP platforms, or enterprise software is a strong advantage.Exceptional interpersonal and communication skills — confident, articulate, and professional in both written and verbal interactions.Strong presence and ability to interact effectively with stakeholders at all levels, including senior leadership.High energy, ownership-driven attitude with the ability to thrive under pressure and manage multiple priorities simultaneously.Meticulous attention to detail with strong organizational and time management capabilities.Proficiency in MS Office Suite — especially Excel (for travel tracking and reporting) and Outlook.Discretion and professionalism in handling confidential travel and business information.