Executive Assistant

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com

What You’ll Be Doing

As an Executive Assistant to Senior Vice-President, you are responsible for managing the day-to-day administrative activities in support of the Senior Vice-President, ensuring the department operates in an efficient manner. The role applies strong administration, organization skills, and judgement to provide support activities such as calendar management, invoice processing, travel booking, and screening and evaluating email and correspondence. The Executive Assistant to SVP exercises independent initiative to support team events, developing and maintaining administration procedures and processes, coordinating meetings, and processing expense accounts.

At CIBC we enable the work environment most optimal for you to thrive in your role. You’ll have the flexibility to manage your work activities within a hybrid work arrangement where you’ll spend 1-3 days per week on-site, while other days will be remote.

How You’ll Succeed

- Calendar management - Maintain and monitor the executive’s calendars, ensuring appointments, events, and priority matters are organized. Coordinate agendas, send meeting invitations, book meeting rooms, and arrange IT resources as needed. Proactively identify and manage calendar conflicts

- Inbox triage and decision support – screen, organize, and prioritize incoming email to highlight what requires the SVP’s decision, input, approval or awareness. Track outstanding items and identify follow ups.

- Travel arrangement & expense reporting - Arrange travel for executives and team members, manage expense submissions, and process invoices. Track department expenses and update financial reports as needed.

- Professional support - Prepare confidential, strategic, and specialized correspondence, minutes, reports, and presentations. Assist with the creation of management presentations and reporting.

- Administrative duties - Support onboarding and offboarding by processing technology, corporate card, expense, and travel profile requests. Prepare decks for team or annual events under SVP/VP guidance. Act as a delegate for executives for Workday transactions.