Business Operation Associate-Procurement NxtWave is seeking a detail-oriented and process-driven Procurement Operations Associate to support procurement coordination and operational activities related to Vendors, Suppliers, and internal stakeholders. The role involves handling procurement follow-ups, purchase order coordination, vendor communication, reconciliation support, and maintaining accurate procurement records and reports.The ideal candidate should possess strong communication skills, operational discipline, attention to detail, and the ability to coordinate effectively with internal teams and vendors. Key ResponsibilitiesVendor & Supplier CoordinationCoordinate with vendors and suppliers regarding purchase orders, delivery timelines, and payment-related processesHandle procurement-related calls, follow-ups, and communication with vendorsEnsure smooth coordination between vendors and internal finance, IT, and operations teamsPurchase Order & Procurement SupportTrack pending Purchase Orders (POs), Purchase Requests (PRs), invoices, and delivery statusesSupport procurement follow-ups and order verification processesAssist in resolving procurement discrepancies, delivery queries, and operational bottlenecksVendor Engagement & CommunicationMaintain regular communication with vendors regarding procurement updates, delivery schedules, and process changesExecute timely communication and broadcast updates related to order confirmations, payment settlements, and procurement process changesSupport vendor relationship management activities alongside the Procurement and Finance teamsReporting & Reconciliation SupportMaintain accurate records of purchase orders, vendor invoices, payment updates, and procurement dataSupport reconciliation and documentation of all procurement-related transactionsGenerate daily and weekly procurement operations reports for leadership reviewCRM & Data ManagementUpdate procurement trackers, asset management systems, and operational tools with accurate procurement informationEnsure proper documentation and data consistency across all procurement systemsMaintain confidentiality and accuracy in all vendor and procurement records Required QualificationsBachelor's Degree in any Stream or related disciplines0–2 years of experience in Business Management, Procurement Operations, Vendor Management, Supply Chain, or Operational support Roles.Freshers with strong analytical and communication skills are encouraged to apply.Required SkillsStrong communication and vendor coordination abilitiesBasic understanding of procurement operations, purchase workflows, vendor management and business operations.Good analytical and problem-solving skills with time management.Proficiency in Microsoft Excel, Google Sheets, and procurement tracking toolsAbility to manage multiple purchase orders, follow-ups, and operational tasks simultaneouslyStrong attention to detail and process orientation.Preferred SkillsExperience in EdTech, procurement operations, supply chain, or asset management preferred.Familiarity with ERP tools, CRM systems, and procurement tracking platforms is a plus.Understanding of vendor reconciliation, purchase order lifecycle, and payout processes will be an added advantage. Key Performance Indicators (KPIs)Purchase order follow-up efficiencyVendor reconciliation accuracyVendor response and coordination qualityProcurement data and CRM management accuracyOperational turnaround time for procurement requests Compensation & BenefitsCompetitive fixed salaryLearning and career growth opportunitiesCollaborative and fast-paced work environment Company: NxtWave Department: Procurement / Business Operations Employment Type: Full-Time Experience: 0–3 Years Work Mode: On-site